Exhibitor & Sponsor Shipping Information

Shipping from — Completed exhibitor shipping forms are due two weeks prior to set up date.

• Set up date: Sunday, May 2nd.
• Shipping Form Due: Friday, April 16th.
• Submitting forms by this date helps our receiving team plan appropriately for incoming shipments and delivery.
• Shipping and handling charges will be processed after the conference concludes. Once shipments have been finalized, Elizabeth Salazar, our Accounts Receivable, will send a secure payment link.
• Once tracking numbers are available, please complete and email the tracking template so it can be shared with the receiving team for storage and delivery purposes.

• Shipments may arrive up to three (3) days prior to the exhibit setup date of Sunday, May 2nd.
• Storage outside of the accepted delivery window will incur daily storage fees based on shipment size (see the exhibitor shipping form for pricing).
• Due to limited storage space and security requirements, crates, pallets, and large freight shipments may arrive no earlier than 24 hours prior to set up date. Freight arriving before this window will incur daily storage fees.
• Crated or freight shipments will only be accepted Monday–Friday, 8:00 AM–4:00 PM.
• If a weekend delivery is needed, please let us know in advance so we can coordinate access to the loading dock.
• If a forklift is required, arrangements must be made directly with the transportation provider.

• All shipments must be clearly labeled with the exhibitor's name, so packages can be delivered directly to the exhibitor's table.
• Please use the hotel address on the Exhibitor Shipping Form.
• If packages arrive without proper labeling, they will be placed in the General Session, and exhibitors will be responsible for retrieving and transporting packages to their tables.

During Teardown

• Exhibitors are responsible for coordinating carrier pickups after the conference concludes.
• The hotel does not schedule carrier pickups or provide packing materials.
• Schedule pickup with your preferred carrier and note the pickup date on each package.
• Ensure all outgoing packages are securely packed and clearly labeled with shipping labels before departing your table.
• Place outgoing packages on top of your table or directly in front of your table.
• The receiving team will collect only secured packages and move them to the loading dock for carrier pickup.

Below are the nearest UPS and FedEx locations to the hotel.

For assistance with shipping or any other questions, call 855-822-3708 or email Jocelyn Hernandez at jocelyn.h@wealthwatchadvisors.com.